Job Description

JRN #2477

We're seeking an exceptional Personal & Family Assistant to serve as a trusted right hand to a Miami-based CEO and her family. This role blends childcare, educational support, household logistics, and administrative coordination to keep family operations running smoothly and ensure the children are nurtured and engaged. The ideal candidate is highly organized, resourceful, proactive, and discreet — someone who thrives in a fast-paced environment, communicates excellently, and approaches every task with a "no job too small" mindset.

Responsibilities:

Logistical & Administrative

• Manage children's calendars: transportation, extracurriculars, playdates, and appointments
• Handle all paperwork and registrations for school, medical, and activity needs
• Plan and execute personal events and family celebrations end-to-end
• Coordinate family travel logistics in partnership with the EA/PA
• Run personal errands, sourcing, and time-sensitive requests
• Maintain organized systems for family documentation and proactively flag upcoming deadlines, renewals, and supply needs

Childcare & Educational Support

• Be a warm, engaged presence in the children's daily lives, connecting with each child individually
• Coordinate with household staff (nannies, housekeepers, chef) to maintain consistent routines
• Support homework, school projects, and academic enrichment tailored to each child
• Build relationships with teachers, coaches, and instructors; monitor and communicate developmental progress to parents
• Maintain a living document of each child's preferences, allergies, routines, and notes for household staff reference
• Coordinate child-focused celebrations, procure supplies, and manage online/in-person errands
• Assist with preserving family memories — photos, artwork, and keepsakes

Requirements:

• Prior experience supporting a high-profile family or executive household with multiple children
• Exceptional organizational and multitasking skills
• Warm and nurturing with children; polished and professional with adults
• Valid driver's license and reliable transportation
• Absolute discretion and respect for family privacy
• Flexible availability, including occasional evenings and weekends
• Proficiency with digital tools for scheduling, communication, and documentation

Compensation:

Up to $130k DOE, benefits, and bonus opportunity.

Location:

Miami, FL. Fully onsite 5 days a week. Flexibility as needed.

Job Tags

Similar Jobs