Job Description

We are hiring an experienced on-site paralegal for our busy transactional law practice, who can do far more than basic admin support. This role is for someone who can help drive matters to completion, tee up files well for attorney work, and reduce friction. You will be a key partner in helping attorneys stay focused on high-value legal work while you help keep documents, files, and workflows moving.

Work closely with attorneys and other staff to improve workflows and support a more efficient, modern practice so that the revenue producers in our business spend more time on work that is appropriate to their level of responsibility and the needs of our clients.

You will work onsite at our beautiful and comfortable office to support matters across business, commercial, real estate, estate planning, probate, entity formation, and merger/acquisition work for Maine-based clients.

Beneifts

• 100% health insurance premium
• HSA
• Group life/disability
• Vision
• 401(k)

$80,000 - $100,000 yearly

• We will rely on you to prepare and organize files for attorney review and client meetings, draft and assemble documents from templates and attorney instructions (e.g., LLC/corporate formation forms and resolutions, operating agreements, EIN applications, probate filings, Wills and Trusts, Advance Directives, and retrieve tax bills and instruments from online Registry of Deeds websites.
• Help attorneys prepare for real estate, commercial loan, and business purchase/sale closings, update and maintain company record books, and post-closing follow-up (e.g., for issuance of final title insurance policies, record documents in Registry of Deeds, assemble closing binders).
• Witness estate planning document execution.
• Submit probate filings approved by attorneys to the Maine probate online filing portal.
• Assist in the organization of estate tax returns.
• Track moving pieces, keeping complex transactions organized according to closing agendas, tracking the status of deliverables by multiple parties to a transaction, and ensuring that the next steps in an engagement do not fall through the cracks.
• Communicate with personal representatives and estate beneficiaries throughout the probate administration process.
• Take initiative to gather information needed for real estate closings, such as tax obligations, confirm zoning/land use compliance, and request utility readings.
• Submit documents approved by attorneys for recording in Maine land records.

What we're looking for:

• Prior paralegal experience in a law firm setting
• Strong judgment, follow-through, and document skills
• Someone who can spot what is missing, ask good questions, and help move work forward without constant hand-holding
• Comfortable working in a fast-moving office where priorities can shift
• Tech-comfortable and open to better systems and tools
• Detail-oriented, but not so perfectionistic that you get stuck

You might be a fit if you

• Like being the person who keeps things moving
• Take pride in producing organized, thoughtful work
• Want a role with real responsibility and trust
• Want to be part of a firm that is growing and getting more intentional about how it works
• Take your work seriously, but have a sense of humor

What makes this work different

• This is not a pure admin or receptionist role
• You will have meaningful responsibility and a real impact on the quality and pace of the firm's work
• We are actively improving systems and workflows, and we want someone who can grow with us

We are building a modern, high-touch Maine law firm through the merger of two successful solo attorney practices. We have a strong base of business, real estate, estate planning, entity formation, and merger/acquisition work.

We care about quality, responsiveness, and doing excellent work without accepting needless chaos or outdated ways of working.

We are in an important growth stage and are investing in the right people, systems, and structure to support that growth.

Our small team manages a practice that is the size of many larger firms, and we are looking for "A" players who are willing to put in the hard work to get the job done with a sense of urgency and who will be well compensated for their effort.

Compensation details: 80000-100000 Yearly Salary

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