Job Description

Project Information Management Specialist (Hybrid)

We are seeking a detail-oriented and process-driven professional to support the development and implementation of infrastructure that ensures secure, accurate, and efficient management of project-related documentation. This hybrid role plays a critical part in maintaining document integrity, supporting project teams, and driving cost-effective information management solutions.

Key Responsibilities:

• Develop, implement, and maintain structured systems for processing and securing project documentation, including vendor documents, construction documentation, quality records, and vital business records
• Establish and improve document control processes to ensure compliance, accuracy, and accessibility across project lifecycles
• Coordinate the assembly, reproduction, revision control, and final submission of construction work packages for archival
• Oversee document version control and ensure alignment with company and regulatory standards
• Collaborate cross-functionally with project managers, engineers, vendors, and quality teams to ensure timely document flow and approvals
• Identify and implement cost-effective solutions to enhance project information management systems and workflows
• Ensure proper retention and archival procedures are followed for long-term compliance and record integrity
• Monitor documentation metrics and recommend process improvements to increase efficiency and reduce risk

Qualifications:

• Experience in document control, project coordination, or information management within construction, engineering, utilities, or related industries
• Strong understanding of revision control, compliance standards, and document lifecycle management
• Proficiency with document management systems and Microsoft Office Suite
• Exceptional organizational skills with strong attention to detail
• Ability to manage multiple priorities in a deadline-driven environment
• Strong communication and collaboration skills

Work Schedule:

This is a hybrid position with standard business hours of 8:00 AM – 5:00 PM, Monday through Friday , with some flexibility available based on business needs.

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