Job Description

CFR Administrative Coordinator

Join the Gary Sinise Foundation Team

At the Gary Sinise Foundation, we support and honor our nation’s defenders. We seek individuals who recognize that freedom and security come at a cost and who are committed to serving those who answer the call to duty. We want team members whose principles and values resonate with our culture of service, commitment, and appreciation.

About the Gary Sinise Foundation

Established in 2011 by actor and humanitarian Gary Sinise, the Gary Sinise Foundation honors and supports our active-duty military, veterans, first responders, and their families. Through programs designed to inspire and uplift our nation’s heroes, we aim to make a meaningful difference in the lives of those who serve and sacrifice for our freedom.

Position Summary

The Corporate and Foundation Relations Administrative Coordinator at the Gary Sinise Foundation will play a crucial role in supporting the Corporate and Foundation Relations (CFR) team. Reporting directly to the Corporate and Foundation Relations Manager, the Administrative Coordinator is responsible for maintaining team operations, managing corporate volunteer engagement, and assisting with corporate fundraising activities. The ideal candidate will excel in communication, multitasking, and project management, with the ability to work both independently and as part of a team. Occasional travel may be required.

Key Responsibilities

Fundraising Support:

• Organize corporate volunteer opportunities for national events and RISE homes.
• Serve as a liaison for corporate donors with contributions under $50K, managing inquiries via the donor queue.
• Send thank you emails for unsolicited corporate and foundation donations.
• Build and manage fundraising pages using Classy software.
• Assist in gathering data for grant proposals and funding requests.
• Collect and maintain in-kind donation forms and ensure accurate records in Salesforce.

Financial and Legal Support:

• Generate and process invoices related to corporate and foundation donations.
• Oversee collection and entry of in-kind donation forms.
• Coordinate legal contracts for approval and signature.
• Run financial reports to support the department's operations.

Administrative Support:

• Manage team calendars and organize regularly scheduled team meetings.
• Take meeting minutes when necessary and maintain documentation.
• Assist with Salesforce entries and data management.
• Upload and organize documents and marketing assets in Salesforce and SharePoint.
• Assist in the creation and maintenance of department standard operating procedures (SOPs).

Skills

• Strong ability to multitask and prioritize in a fast-paced, high-volume environment.
• Ability to learn new software programs, processes and skills quickly.
• Excellent written and verbal communication skills, with the ability to interact effectively with diverse groups of stakeholders, including c-suite executives, donors, and internal teams.
• Strong organizational skills with attention to detail and the ability to manage complex administrative tasks efficiently.
• Ability to work both independently and collaboratively within a team.
• Willingness to travel as required by the role.
• Aptitude for creative problem-solving within established systems and procedures.
• Eagerness to take ownership of specific tasks and projects.
• A collaborative spirit and a genuine desire to serve others, contributing to a positive and mission-driven team environment.

Qualifications

• Bachelor’s degree in Business Administration or a related field, or equivalent combination of education and relevant work experience.
• 1-3 years of administrative experience, preferably within philanthropy, corporate relations or a related field.

Work Environment

• This is a remote role with standard work hours of 8am-5pm CDT; flexible hours will be required for events.
• This position may require occasional overnight travel (up to 10%) by land and/or air.
• May need to work occasional nights and weekends to support events.

The Gary Sinise Foundation is an equal opportunity employer.

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